Last Updated: 3 July 2025
Home School Tech (“we,” “us,” or “our”) is a UK charitable initiative dedicated to providing affordable technology to homeschooling families. We are committed to protecting your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit homeschooltech.org.uk or interact with us.
1. Data We Collect
We collect personal data to support our mission of empowering homeschoolers with affordable laptops, tablets, microscopes, cameras, and audio equipment. The data we collect includes:
- Contact Form Submissions: When you use our contact form to enquire about purchasing devices, donating electronics, or partnering with us, we collect your name, email address, and any information you provide in the message field.
- Website Usage: Non-personal data, such as IP addresses and browsing behaviour, may be collected via cookies or analytics tools (e.g., Google Analytics, if enabled) to improve our website.
2. How We Use Your Data
We use your data to:
- Respond to your enquiries about affordable technology or donations.
- Communicate with potential partners (e.g., businesses or charities) to source devices.
- Improve our website’s functionality and user experience.
- Comply with legal obligations as a UK charitable initiative.
We do not use your data for marketing purposes or share it with third parties, except as described below.
3. Legal Basis for Processing
We process your data based on:
- Consent: When you submit our contact form and tick the GDPR consent checkbox (“I consent to my data being processed”), you agree to us processing your data for the specified purpose.
- Legitimate Interests: To operate our charity and improve our website, we may process non-personal data (e.g., analytics) where it does not override your rights.
4. Sharing Your Data
We may share your data only in these cases:
- Service Providers: With trusted providers (e.g., DreamHost for website hosting, WPForms for contact forms) who comply with UK GDPR and have data protection agreements in place.
- Legal Requirements: If required by law or to protect our rights as a charitable initiative.
We do not sell or share your data for marketing purposes.
5. Data Storage and Security
- Storage: Contact form data is stored securely on our website’s server (hosted by DreamHost) and in our email system (e.g., info@homeschooltech.org.uk).
- Security: We use DreamHost’s Let’s Encrypt SSL to encrypt data transmission. Access to your data is restricted to authorised personnel only.
- Retention: We retain contact form data for 12 months or until your enquiry is resolved, after which it is deleted unless required for legal purposes.
6. Your Rights
Under UK GDPR, you have the right to:
- Access: Request a copy of your personal data.
- Rectification: Correct inaccurate data.
- Erasure: Request deletion of your data.
- Restriction: Limit how we use your data.
- Objection: Object to processing based on legitimate interests.
- Data Portability: Receive your data in a structured format.
To exercise these rights, contact us at info@homeschooltech.org.uk.
7. Cookies
Our website may use cookies to enhance functionality (e.g., Google Analytics for site performance). You can manage cookie preferences via your browser settings. For details, see our Cookie Policy (create a separate page if needed).
8. Third-Party Links
Our website may link to external sites (e.g., MyEdSpace, Little Lives UK). We are not responsible for their privacy practices. Please review their policies before sharing data.
9. Contact Us
For questions about this Privacy Policy or your data, contact:
- Email: info@homeschooltech.org.uk
10. Changes to This Policy
We may update this Privacy Policy to reflect changes in our operations or legal requirements. The latest version will be posted on homeschooltech.org.uk with the updated date.